Cutting costs, not corners eBook EN-NA

Cutting costs, not corners Doing more with less in modern waste fleet management operations

Table of contents

BENEFIT 01

BENEFIT 02 Keeping trucks ticking: Maximizing garbage fleet longevity BENEFIT 05 Clean record, clean streets: Avoiding legal landfills from liability and risk

BENEFIT 03

Tipping point: Setting the stage for smarter waste management

Reducing waste in your waste operations: From routing to right-sizing

BENEFIT 06 The last stop: Moving toward a leaner, more efficient waste management fleet

BENEFIT 04

Fueling efficiency: Slashing costs and emissions in your waste collection fleet

Cutting costs, not corners

01 Tipping point: Setting the stage for smarter waste management

BENEFIT 1 Tipping point: Setting the stage for smarter waste management Waste collection fleets face the ever-present challenge of maximizing efficiency and minimizing costs while meeting service demands. Municipal waste organizations face constant pressure from citizens to stretch taxpayer dollars and deliver reliable waste collection services, which requires them to continuously improve their operations. Conversely, commercial waste management companies must carefully review their costs, efficiently manage their fleets and also do more with less if they want to keep profitability high. Given these pressing realities, it’s evident that the industry is at a clear tipping point. The good news is that telematics can help you reduce the load by streamlining service verification, reducing operating costs and discarding inefficiencies from your processes. Telematics solutions drive value by collecting data from every connected vehicle in your garbage fleet and processing the data to extract valuable, actionable insights. With these insights, you can pinpoint areas for improvement and develop strategies to help enhance efficiency and cost savings.

Keeping trucks ticking: Maximizing garbage fleet longevity Reducing waste in your waste operations: From routing to right-sizing Fueling efficiency: Slashing costs and emissions in your waste collection fleet Clean record, clean streets: Avoiding legal landfills from liability and risk

The last stop: Moving toward a leaner, more efficient waste management fleet

There are four primary ways telematics can help improve your waste management operations:

Decreased safety and liability risks

Optimized routing and utilization

Increased vehicle lifespans

Reduced fuel costs

It’s additionally important to know that each of these benefits are deeply interwoven. For example, improving the health of your fleet using data-driven maintenance strategies can promote more efficient fuel usage over time, whereas enhancing driver behavior can also enhance fuel savings–not to mention reduce the level of wear and tear your garbage trucks experience. This ebook’s chapters are divided into four key sections to address the benefits highlighted above. We’ll show you how to cut waste and inefficiencies by leveraging fleet management tools, helping you achieve more organized, well-oiled and less costly operations.

Cutting costs, not corners 1

01 Tipping point: Setting the stage for smarter waste management

BENEFIT 2 Keeping trucks ticking: Maximizing garbage fleet longevity

Using data to dictate your maintenance program can help you proactively diagnose and address potential vehicle issues in advance, so you only spend what’s truly needed to keep your garbage trucks operating at peak efficiency. Telematics is a powerful tool to support developing and implementing maintenance programs. That’s because it can help rectify any concerns you may have around knowing where to start or what key metrics to monitor.

One of the greatest areas of opportunity for your waste and sanitation fleet to save money is with its vehicle maintenance strategy. Longer garbage truck lifespans are directly correlated with lower costs over time, making it essential to have a data-driven, proactive maintenance plan. The longer your trucks live, the more money you’ll save, even when accounting for the higher cost of repairs over time.

There are several powerful ways telematics can transform your current strategy into a proactive, data-driven success, including with:

Maintenance reports

Maintenance scheduling

The last stop: Moving toward a leaner, more efficient waste management fleet

REAL-WORLD IMPACT This is because the average new garbage truck costs roughly $300,000 to purchase. With this substantial up-front price and the fact that well-maintained garbage trucks are able to last 10-15 years , it’s essential to extract every ounce of value you can from your trucks by taking good care of them.

Predictive maintenance analytics

Remote diagnostics and custom rules

Maintenance reminders

Driver vehicle inspection reports (DVIRs)

Maintenance optimization goes hand-in-hand with prolonging truck lifespans. Performing maintenance like tire balancing, fluid replacements, brake checks and regeneration cycles on time can help you extend your vehicles’ longevity and keep them in top condition. An effective maintenance strategy also enhances garbage truck availability and reliability by reducing expensive roadside breakdowns and unplanned downtime, ultimately lowering operating costs.

Inventory management

Safety metrics

Work order management

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01 Tipping point: Setting the stage for smarter waste management

Maintenance scheduling

When managing a fleet, there are three core types of maintenance strategies: Reactive maintenance Or “run-to-failure" maintenance, Preventative maintenance Involves scheduling

Predictive maintenance In the practice of using data analytics and proactive monitoring to forecast when certain vehicle components are likely to stop working properly. An integrated approach combines both preventive maintenance and predictive maintenance strategies, you can achieve a more holistic and optimized maintenance plan. Preventive maintenance helps verify that essential tasks are performed regularly, while predictive maintenance adds a layer of proactive and targeted interventions based on near real-time data and analysis.

maintenance activities like component replacements, routine inspections or fluid replacements on a set time- or

is the act of taking action to repair a vehicle only after a mechanical failure of some sort has occurred. Usage-based preventative maintenance schedules help you save money, as they account for the varying utilization rates of each truck. By tailoring the maintenance of each garbage truck based on usage, such as engine hours or mileage, this strategy helps make sure that schedules are based on the actual needs, optimizing efficiency and preventing unnecessary downtime.

usage-based schedule. Predictive maintenance

Without telematics, fleets usually deploy a reactive or time- based preventative maintenance strategy, which can harm your budget over time. Using this technology, your waste management fleet can make the switch to a more cost-effective plan that includes usage-based preventative maintenance, predictive maintenance or a combination of the two.

integrates data analytics and near real-time monitoring to foresee and prevent potential issues before they result in costly failures. By continuously assessing a vehicle's current condition through a network of advanced sensors and diagnostic tools, it can identify subtle changes and trends that indicate wear and tear or imminent component failures. Machine learning algorithms play a crucial role in processing these data streams, enabling the system to learn from historical patterns and refine predictions over time. This allows fleet managers to schedule maintenance tasks precisely when needed, reducing downtime and avoiding unnecessary interventions.

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

Predictive maintenance can help drive benefits like: 1.5% reduction in fuel costs 4% reduction in maintenance costs

9.4% prevention in breakdowns

15% increase in vehicle availability

37% reduction in time spent by a technician

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01 Tipping point: Setting the stage for smarter waste management

Remote diagnostics and custom rules Using telematics, you can enhance efficiency by diagnosing vehicle problems from virtually anywhere. Remote diagnostic capabilities use your garbage trucks’ onboard diagnostics systems and wireless communication to report issues as they happen, accelerating the troubleshooting process. With automatic detection and notification of potential problems, your staff can analyze reported fault codes by accessing your telematics platform through a mobile app or web portal. Fault enrichment data also helps decrease downtime and related costs by helping you analyze fault severities and potential impacts to other vehicle parts. With automated prioritization and actionable insights, you can stay ahead on potential repair needs to keep your trucks in top condition. Custom rules additionally allow you to tailor maintenance needs to particular vehicle requirements. For example, you can set a rule in your telematics platform to alert you when a truck’s filter has reached 40% saturation. In doing so, a regeneration cycle to burn off the harmful particulates can be automatically scheduled, saving you money that would otherwise

need to be spent replacing the entire filter altogether. Maintenance reminders

The last stop: Moving toward a leaner, more efficient waste management fleet

Avoid missing important maintenance milestones with a telematics platform backing your operations. If vital upkeep appointments for oil changes or components are soon approaching, a fleet management solution can help keep you aware of their scheduled times. Text and email reminders can be scheduled to make managing varying maintenance schedules easier. Failure to keep track of and execute routine maintenance might result in parts wearing down faster over time and potentially cause lasting damages to more critical (and expensive) components of your garbage trucks. Using maintenance reminders, dump out paper-based service schedules from your operations and keep your finger on the pulse of your trucks’ individual maintenance needs. Inventory management Digital inventory management with a telematics platform makes it easy to keep track of all the parts or supplies needed for your garbage trucks. Using a well-organized digital platform to manage necessary parts and equipment, you can better prevent clerical errors from poor handwriting, reduce paperwork costs and meticulously monitor all inventory.

Work order management Fleet management solutions that offer work order management capabilities make both your life – and the lives of your mechanics – easier by helping to centralize and streamline all maintenance work orders. For example, Geotab’s Work Order Management capability enables fleet managers to schedule, track and report on maintenance tasks in a single place. Service requests can be converted into work orders, and costs and downtime metrics can be carefully studied to identify areas where maintenance costs are unoptimized. Digitized work order management also enhances productivity by speeding up the repair process and helping you limit unplanned downtime. With the right telematics solution, you can integrate work order data with your existing fleet management information system (FMIS) to study key insights holistically.

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01 Tipping point: Setting the stage for smarter waste management

Predictive maintenance analytics Predictive analytics can help you identify which vehicles are at the highest risk of failure, enabling you to schedule timely preventative maintenance for them and better prevent costlier problems to fix later on. Predictive maintenance tools analyze historical vehicle data, weather conditions and usage trends to forecast when certain components are more likely to break. It’s essential to have a granular telematics platform that offers richer data than only surface-level predictive maintenance insights alone. Your platform should drill down into parts-specific predictions to help you accurately budget for potential repair needs in advance. Driver vehicle inspection reports (DVIRs) Often regarded as a highly manual process, completing DVIRs is essential for verifying that vehicles remain in optimal condition for day-to-day operations. With a telematics platform, you can use digitized DVIRs to enhance the accuracy of the data you’re capturing, reduce paper costs and save time. DVIRs prompt drivers to flag specific vehicle problems and provide detailed descriptions of what they’re noticing, which helps mechanics diagnose the root cause of a potential breakdown faster. This streamlined process helps minimize unplanned downtime and keeps your garbage trucks where they should be: On the road. Safety metrics Safety metrics can help you understand how your trucks are being driven and if any risky driving behaviors are potentially contributing to greater wear and tear over time. Use telematics to track harmful habits like harsh acceleration, abrupt braking or prolonged idling and reduce their frequency. Additionally, safety metrics are able to assist you with predicting future collision risk. By studying these insights and working to lower your waste fleet’s collision risk, you can reduce the potential for expensive collision-related repairs to be needed.

Maintenance reports As you get underway with using telematics to enhance your waste management fleet’s maintenance strategy, it’s important to not neglect the value of reporting. Maintenance reports put you in control of your fleet’s health by helping you uncover possible inefficiencies or unnecessarily high service expenses. Some of the most critical types of maintenance reports for waste and sanitation fleet managers include: Maintenance cost reports – Review specific expenses in your fleet related to routine servicing or repairs

The last stop: Moving toward a leaner, more efficient waste management fleet

Engine fault reports – Summarize historical or active engine faults, including their frequency, severity and potential consequences Predictive maintenance reports – Predict imminent maintenance needs based on vehicle usage, engine data and patterns of wear in key parts Dynamic vehicle maintenance reminder reports – Report on critical diagnostic faults and engine data Maintenance reminder reports – Monitor the maintenance schedules of each garbage truck in your fleet DVIR defect reports – Study problems flagged by truck drivers during routine vehicle inspections

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01 Tipping point: Setting the stage for smarter waste management

BENEFIT 3 Reducing waste in your waste operations: From routing to right-sizing

In waste and sanitation operations, your most valuable resources are your people and your vehicles. But how do you maximize output while avoiding employee burnout, vehicle underutilization and the costs associated with both? By optimizing waste collection routing, asset utilization and making sure your garbage truck fleet is the right size, you can ease workloads for your drivers, reduce operational expenses and boost efficiency. Route optimization Waste and sanitation route optimization is the act of selecting the most cost- and time- efficient garbage pickup paths for your trucks to drive. With modern routing solutions, you can analyze and select optimal routes with techniques like route visualization, route sequencing and density-based routing. Route optimization enables your organization to save time and money by helping to mitigate potential delays, decrease driver stress and avoid unnecessary fuel burn. Optimized routing also reduces wear on your vehicles by setting them up to only drive the minimum distances required to complete their pickups. Additionally, if one of your drivers finishes their route early, you can maximize uptime by redeploying them to either areas of your community that still need service. All of these increases in efficiency can improve your organization’s customer satisfaction across the board.

The last stop: Moving toward a leaner, more efficient waste management fleet

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01 Tipping point: Setting the stage for smarter waste management

To begin enhancing your organization’s routing processes with telematics and an integrated routing partner, follow this step-by-step process. 1. Choose your telematics providers wisely : Select a telematics provider that can address the specific challenges your waste management organization faces either directly or indirectly through integrated third-party solutions. It’s additionally important to choose a provider that will be right with you each step of the way during product implementation and beyond. You’ll need a route optimization capability that offers the aforementioned capabilities of route visualization, route sequencing and density-based routing to help your vehicles remain efficient on the road. For example, Geotab’s integrated route optimization partners offer deeper tools that can assist with route design and planning, cost forecasting, load balancing, hazard avoidance and more, helping you choose the best ways for your trash trucks to reach their pickup locations each day.

DID YOU KNOW?

The last stop: Moving toward a leaner, more efficient waste management fleet

One of Geotab’s route optimization partners reports that waste fleets generally see 15-25% savings on fuel costs and 75% fewer callbacks.

2. Implement your routing solution : Once you’ve identified a telematics partner and a route optimization solution that will fit the needs of your waste management fleet, begin the implementation process. To help streamline adoption, you can model potential cost savings, brief your drivers on how to use the solution and equip them with compatible in-cab technology. Additionally, certain routing systems can be integrated with key technologies like GIS software, billing or CRM systems and on- board computers to help remove cumbersome manual processes from the mix. It’s also important to plan various scenarios to maintain an agile waste fleet. You can test out different route frequencies, shift patterns and trucks for different routes to consistently refine your processes and achieve greater cost savings. Plus, as cities evolve and populations increase, you’ll want to continue using your software to find the most efficient routes possible. From the road to the back office, a powerful tandem of route optimization software and telematics can help you save more money each day.

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01 Tipping point: Setting the stage for smarter waste management

We get all the data through the Geotab platform. This is very important because we don't have to work with different platforms. Unai Obieta , Technology, Innovation and Digital Transformation Manager at Ferrovial Servicios

The last stop: Moving toward a leaner, more efficient waste management fleet

3. Track garbage trucks in near real-time : After identifying optimal routes and assigning them to specific trucks and drivers in your fleet, it’s important to monitor your waste collection vehicles’ positions as they complete their daily service. By unlocking near real-time visibility into your vehicles’ operations with your telematics solution, you can verify that drivers are adhering to their predetermined routes and that no unexpected delays are occurring. If a delay does occur, you can dispatch assistance to the truck and reassign another nearby available driver to complete the route (if their hopper has capacity). 4. Look for improvement opportunities : It’s critical to never stop striving to enhance your routing efficiency. As traffic, weather and roadways change over time, use telematics to continue optimizing your garbage trucks’ routes. Collecting feedback from both your own drivers and the public can help you pinpoint any additional areas for operational improvements and generate further buy-in from your team.

DID YOU KNOW?

Geotab’s integrated solution helped Ferrovial Servicios , an international municipal services company, optimize waste management routing by allowing them to monitor container capacities. With our platform and integrated sensors, their drivers could track container weights and help prevent expensive overflow penalties. The result : Drivers only collected collection containers that were 70% full, which helped them decrease costs by reducing their number of routes from three to one .

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01 Tipping point: Setting the stage for smarter waste management

Asset utilization For waste management companies, asset utilization describes how much usage each of your organization’s garbage trucks or equipment regularly receive. It’s imperative to monitor vehicle usage in particular, as over- or under-usage can result in unnecessarily high costs on maintenance, depreciation and wear and tear. When setting out to begin tracking garbage truck utilization, a number of calculations can help you determine your fleet’s current metrics. However, manually collecting the required data points and running the calculations by hand can result in expensive errors, wasted time and unnecessary complexity. Telematics simplifies the entire process of utilization by sifting through all the data for you. Your solution will present you with an actionable, high-level overview of your most and least used vehicles. Using its comprehensive dashboard, you can identify which vehicles need to be driven more or offloaded from your fleet. Ultimately, telematics makes it easier to identify where low usage may be creating waste in your operations, save time and cut costs.

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

Geotab’s Asset Utilization dashboard contains everything you need to know regarding your vehicles’ usage rates. Study your most utilized and least utilized vehicles, as well as total drive times, total utilization percentages, total distances and the number of days driven.

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01 Tipping point: Setting the stage for smarter waste management

Step-by-step guide to improve your garbage trucks’ utilization rates

Identify what’s most important Which utilization equations are most critical for your waste and sanitation company to know the answer to? Calculations like individual vehicle utilization rates, your overall fleet utilization rate, average miles per driver and total mileage capacity may be important to keep track of. However, with telematics, you can do away with manual calculations and easily see what your most and least used vehicles are. Pinpoint the most essential metrics your organization needs to track in order to optimize asset utilization and reduce waste.

Set utilization benchmarks Identify long-term utilization goals and short-term ones that are more attainable. Many fleets strive to reach an 80% vehicle utilization rate for peak efficiency, but if that isn’t feasible right away, shorter-term wins may help you make incremental progress toward this loftier goal. Once you’ve set your various utilization benchmarks, you can move to the next step, which is to measure your garbage trucks’ current utilization with telematics.

Assess current vehicle usage Pinpoint over- and under-used vehicles (and the reasons why they might be) using your fleet management software’s utilization dashboard. Doing so can help you identify gaps to your target benchmarks and help inform your strategies to curb uneven usage. It’s important to not just identify the gaps, but also look for patterns in usage that provide deeper utilization insights. By holistically studying your trucks’ utilization rates, you’re in a better position to make informed operational decisions.

The last stop: Moving toward a leaner, more efficient waste management fleet

Develop improvement strategies Once you’ve identified where over- and under-usage is occurring in your fleet, you can create targeted interventions to help your waste and sanitation fleet make progress toward its benchmarks. These strategies can range from alternating routes to right- sizing. For example, if one garbage truck usually has further distances to drive than others on its daily collection route, consider switching its route with another truck’s shorter route once every other week. Over time, this can help reduce chasmic gaps in your trucks’ overall usage and prevent excessive wear, maintenance and high costs.

Optimize and adjust The last step of the utilization improvement cycle is to constantly measure your fleet’s progress toward its benchmarks. Are you continuously getting closer to your goal, or is it remaining elusive? To optimize utilization, make sure to consistently check your key metrics using your telematics platform and always remain on the right trajectory toward your benchmarks.

DID YOU KNOW?

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01 Tipping point: Setting the stage for smarter waste management

Right-sizing Right-sizing is the process of assessing your waste and sanitation fleet’s number of trucks with utilization data and adding or removing them from your fleet based on your findings. With the many benefits of using telematics for utilization tracking already discussed, it’s also smart to use its features to help right-size your fleet. Asset utilization and the process of right-sizing are closely linked, with the insights gleaned from an asset utilization report able to help guide vehicle roster cuts or additions. By using a fleet management solution to begin right-sizing, you can reduce costs, improve efficiency and boost customer satisfaction. If you reduce the size of your fleet, you can maximize your budget by selling under-used garbage trucks and eliminating unwanted maintenance expenses. If you’re adding more vehicles to your fleet, expanding your roster can help you complete more pickups daily and reduce resource strain. However, it’s critical to not begin adjusting your fleet’s size without first doing careful research. This is where a telematics solution can step in and be a key partner in helping you know where to go. Consult our five-step guide below to learn how to use telematics to right-size your waste and sanitation fleet. 1. Conduct a utilization analysis : Start by calculating key vehicle operating costs with metrics like cost per mile and downtime to find out how much a garbage truck needs to be driven in order to be worth keeping in your fleet. With a telematics platform that can simplify utilization reporting for you, it’s easier to identify usage disparities and determine if they’re large enough to warrant a right-sizing initiative. 2. Determine if more or less trucks are needed : With automatic, in-depth utilization metrics that a fleet management platform can aggregate, you can easily find out if your fleet is bloated or stretched thin. Using the 80% utilization benchmark as your ultimate North Star, look at your vehicles’ total utilization rate to see if you are already near that target, above it or below it. If your utilization rate is much higher, you can explore the possibility of adding an additional vehicle and create a strong business case for how it would be used to expand your service capacity. Conversely, if your current rate is much lower than this benchmark, you might consider selling one or more of your most severely under-used vehicles to make up financial ground.

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

Geotab’s Asset Utilization report provides you with a quick and easy snapshot of the most and least utilized vehicles.

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01 Tipping point: Setting the stage for smarter waste management

3. Forecast the impacts of your decisions : The last step to take before starting to right- size your fleet is to estimate how removing or adding a vehicle would affect your current budget. With calculations like total cost of ownership (TCO) and possible resale value, you can forecast what a new garbage truck would likely cost over its entire lifetime or what you could make from offloading one. Telematics can assist with this process by helping you account for TCO and manage your fleet’s current and future needs through rich vehicle insights. 4. Make precise vehicle additions or cuts : As you begin to add vehicles or remove them from your fleet, doing so surgically can help you avoid problems from drastically altering your operations too much too quickly. Adjusting your roster by one to two garbage trucks at a time allows you to carefully measure the impact of your right- sizing strategy and see if it’s aligning closely with your initial forecasts. 5. Continue to monitor usage : Similarly to the final step in our route optimization and asset utilization guides, it’s critical to continue tracking usage well into the future. After a right-sizing event, it’s normal to experience some slight growing pains as your waste operations adjust to the change in roster size, but over time, the moves you’ve made should yield a net positive result. Additionally, as the territory your waste and sanitation organization evolves, you should factor this into your right-sizing plan and look for prime opportunities to add to or reduce the number of vehicles in your fleet. Telematics can help you optimize costs and operational efficiency at each step of the way in your right-sizing journey. For example, the City of Henderson used Geotab to help right-size their public works fleet, improve routing and enhance their service to the public. According to Nick McLemore, Administrative Manager of Public Works for the City of Henderson:

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

Fleets that remove unnecessary trucks from their rosters can lower their yearly fleet expenses by as much as $5,000-$8,000 per truck.

Having Geotab has allowed us to right-size our fleet […] We didn't even understand the breadth of what we can get with this system […] It's just amazing the amount of data that comes from that little device and how much that can make your operation change and become more efficient.”

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01 Tipping point: Setting the stage for smarter waste management

BENEFIT 4 Fueling efficiency: Slashing costs and emissions in your waste collection fleet Another key way that your waste and sanitation organization can curb inefficiencies and improve cost savings is through optimized fuel management. As one of the most essential spending categories for waste collection companies, you have little control over fluctuations in fuel price — but what you do have some control over is how fuel is used by your trucks. Every effort your organization makes to keep fuel consumption to a minimum (without sacrificing service quality) can help you enhance profitability or demonstrate fiscal responsibility. Monitoring fuel consumption with a telematics solution can help you identify if costly practices like unnecessary idling are occurring too often in your operations. You can also track and limit active driving behaviors that burn excessive fuel, such as speeding and harsh acceleration exceptions. Using an integrated telematics solution can even deliver fuel savings in ways beyond just active fuel consumption monitoring. For example, service verification with Geotab’s waste management solution allows you to easily track garbage pickups through camera and third-party integrations. By retaining irrefutable evidence of operations, you can prevent costly callbacks that waste time and fuel. In this chapter, we’ll explain how telematics can help you trim operational inefficiencies and achieve savings through optimized fuel management. Read our step-by-step guide below for expert guidance on how to reduce fuel consumption and emissions with fleet management tools. 1. Report on idling and aggressive driving habits : Idling is often a necessary part of the job for your garbage truck drivers while they stop as residences or businesses to load waste into their hoppers, but it’s critical to monitor and curb instances of unnecessary idling. Examples of unnecessary idling can include eating, drinking or texting by your drivers while they’re sitting parked with their trucks turned on. Also known as true idling, this practice can result in large amounts of financial and environmental waste, especially if it’s happening in multiple trucks several times per week. Additionally, you should study aggressive driving habits that consume high fuel amounts, such as unnecessary abrupt acceleration and speeding. Using

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

According to a report from the U.S. Department of Energy , idling with a heavy-duty truck can burn roughly 0.8 gallons of fuel every hour.

Cutting costs, not corners 13

Tipping point: Setting the stage for smarter waste management Keeping trucks ticking: Maximizing garbage fleet longevity Reducing waste in your waste operations: From routing to right-sizing Fueling efficiency: Slashing costs and emissions in your waste collection fleet Clean record, clean streets: Avoiding legal landfills from liability and risk

a telematics platform, you can identify all types of fuel consumption problem areas by analyzing data on both idling and harmful driving behaviors like these. 2. Identify driver coaching opportunities : After identifying if idling, speeding and harsh acceleration are taking place too often in your waste collection operations, you can provide data-driven coaching to promote more responsible driving. Are there certain drivers who are engaging in more high-consumption habits behind the wheel than others? By bringing a positive and motivational tone to your coaching conversations–as well as concrete data from your fleet management platform to back up your message–you can empower your drivers to become a highly active part in your organization’s mission to reduce fuel consumption. 3. Calculate cost reductions : As your garbage trucks’ fuel consumption and emissions go down, you’ll want to run the numbers on how much money your company is saving as a result. Thankfully, telematics can help automate this process for you. For example, the MyGeotab dashboard features the Fleet Savings Summary report, vehicle idling breakdowns and your daily idling cost trends, allowing you to visualize your fleet’s total fuel savings over time. Additionally, it’s helpful to compare fuel consumption from a time window prior to adopting telematics against a similar time frame after implementing it to see if your fuel-saving tactics are making an impact. Your fleet management solution should always be actively helping you make progress toward your fuel reduction goals. 4. Consider sustainable fuel options : Evaluate if cleaner fuel sources like compressed natural gas (CNG) could be an option for your garbage trucks, which produces fewer GHG emissions. CNG is also generally cheaper to buy than diesel fuel, with the U.S. Department of Energy finding that CNG prices were $0.34 less than a gasoline gallon equivalent (GGE) and $0.35 less than a diesel gallon equivalent (DGE) in their October 2024 report. By cleaning up your waste management company’s fuel sources, your budget can reap rewards. Lastly, it’s also important to think about factors like route optimization, vehicle maintenance and benchmarking when optimizing your company’s fuel efficiency. When using telematics to optimize your waste collection routes, you should be using the least amount of fuel to get the job done each day. Additionally, conducting preemptive maintenance like engine and alignment checks, fluid replacements and tire rotations consistently can have a marked impact on your trucks’ fuel efficiency. Using telematics to benchmark your fuel consumption against like fleets also allows you to spot consumption problem areas and work to close the gaps faster.

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DID YOU KNOW?

Here’s a snapshot of how several Geotab customers have reduced fuel consumption, costs and emissions using our powerful fleet management platform: • 12.3% fuel reduction through route optimization and reduced idling - Madrid Food Bank • Emissions per vehicle decreased by 26% and fuel economy increased by 35% - United Utilities • 10% reduction in fuel consumption - DB Regio Bus

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01 Tipping point: Setting the stage for smarter waste management

BENEFIT 5 Clean record, clean streets: Avoiding legal landfills from liability and risk On your quest to cut waste and improve cost efficiency, the final considerations you must account for are liability and risk. For waste and sanitation companies, liability is around every corner while your drivers are on the road. From one of your vehicles potentially nicking a car on the side of the road to the threat of harsher collisions, it’s critical to have the tools to protect your organization when–not if—these situations arise, as they can result in costly legal fees, fines and vehicle repair bills. Liability risk is intrinsically tied to how your garbage trucks are being driven. Dangerous driving habits like speeding, distracted driving, harsh braking can all significantly raise your vehicles’ collision risk. Here are some quick facts to support this assertion: • A World Health Organization (WHO) study discovered that increasing average vehicle speeds by just five percent can lead to a 10% increase in injurious collisions and a 20% increase in fatal collisions . • According to the National Highway Traffic Safety Administration (NHTSA) , if you’re driving at 55 miles per hour, texting that takes your eyes away from the road for just five seconds is the same as driving the entire length of a football field with closed eyes . • Harsh braking is commonly a result of tailgating, or following the vehicle in front of you too closely. A Journal of Big Data Analytics in Transportation report found that approximately one collision occurred for every 147 hard braking events recorded per mile .

The last stop: Moving toward a leaner, more efficient waste management fleet

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01 Tipping point: Setting the stage for smarter waste management

To help lower collision risk, or help you find the truth if a safety incident does occur, telematics can be an invaluable and impartial witness to the scene. Through capabilities like video telematics integrations, collision detection and reconstruction, you can retain both video and fleet analytics that help protect your organization and your drivers in more ways than one. Shield your drivers against fraudulent claims with a wealth of unbiased collision data. If the data reveals your driver was at fault during a collision, you can institute new, data-driven policies to help prevent such incidents from happening again. Whether through a nuclear verdict, damage to your company's reputation or costly vehicle repairs, collisions can pose multiple threats to your organization’s finances. That’s why it’s so important to have a platform that helps you limit liability and risk during each mile your garbage trucks drive. In the following subchapters, we’ll discuss how different features of a telematics solution can enable you to drive down risk and better protect your company.

DID YOU KNOW?

The last stop: Moving toward a leaner, more efficient waste management fleet

Between 2013 and 2022, the median nuclear verdict ruling for an auto collision was $21 million .

A snapshot of the Risk Analytics screen within the Safety Center of MyGeotab.

Limiting financial risk by identifying drivers with the highest liability potential To start mitigating risk in your waste and sanitation operations, a strong starting point is to see which of your drivers are engaging in the riskiest behaviors behind the wheel. Telematics can help you study insights on harsh braking, hard acceleration, speeding and fast cornering at the individual driver level, so you’re able to see which of your drivers are triggering the most exceptions. Additionally, safety benchmarking capabilities can help you compare your drivers’ safety metrics against those from like fleets for a more accurate understanding of how your risk profile compares. For example, Geotab’s Safety Benchmarking capability allows you to measure based on similar vehicle types, usage rates, purposes and weights, as well as environmental conditions, so you’re provided with a truly analogous comparison.

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01 Tipping point: Setting the stage for smarter waste management

Protecting your budget by monitoring driver behavior Ongoing monitoring of driver behavior is also key to make sure that regression isn’t occurring. Whether you’re adding new truck drivers to your waste collection operations or coaching seasoned drivers, relying on a fleet management solution to identify changes – both good and bad – is paramount. By tracking trends over time, you can help eradicate hazardous driving habits from your operations and keep potential liabilities to a minimum. Investing in telematics enables you to keep your drivers safer, protect your organization’s reputation and help cradle your bottom line. Training your drivers to avoid risky and potentially costly habits With individualized safety metrics in hand, you can begin coaching your drivers to avoid habits that inherently elevate risk. By using a supportive tone and recognizing quantifiable improvements, you can generate greater employee buy-in and get your drivers excited about safer driving. Additionally, by using telematics to track changes over time and explaining how a fleet solution helps them, rather than hurts them, your drivers may become more receptive to its implementation. Ultimately, telematics benefits drivers by making it easier for their managers to quantify their driving enhancements and recognize improvement. Use telematics to help your waste management organization deeply connect with its drivers and drive down risk.

The last stop: Moving toward a leaner, more efficient waste management fleet

DID YOU KNOW?

For commercial waste management companies, Geotab Vitality offers a powerful driver coaching and rewards solution that merges the latest in behavioral science with AI-enabled safety tools. This all-in-one solution helps you drive lasting change in your fleet through positive driver nudges, rewards for better driving and benchmarking, ultimately helping you reduce costs and risk.

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